Executive Assistant Resume Example That Passes ATS Screening
The best executive assistant resumes do more than list calendar management and travel booking. They show you as the person who keeps a leadership team running smoothly, anticipates problems before they surface, and handles sensitive information with discretion. This example demonstrates how to position yourself as a strategic partner rather than a task-taker, with concrete examples of how your organizational skills translate into real business impact.
Full Resume Sample
Priya Nakamura
Executive Assistant
Professional Summary
Executive assistant with 6 years of experience supporting C-suite leadership in fast-paced corporate environments. Skilled at managing complex calendars across multiple time zones, coordinating board meetings, and streamlining administrative workflows. Known for discretion, proactive problem-solving, and building strong relationships with internal and external stakeholders.
Experience
Executive Assistant to CEO & CFO
Redstone Capital Group · Chicago, IL · Mar 2022 - Present
- Manage daily schedules, travel logistics, and correspondence for the CEO and CFO, coordinating across 4 time zones with a 98% on-time meeting start rate
- Planned and executed 12 quarterly board meetings and 3 annual leadership offsites, handling venue selection, catering, AV setup, and materials distribution for groups of 25-80 attendees
- Reduced executive travel costs by 22% by negotiating preferred rates with hotels and airlines and consolidating trip itineraries
- Serve as primary liaison between the executive office and 14 department heads, routing priorities and ensuring follow-through on action items from leadership meetings
- Created a shared tracking system for recurring deliverables that cut missed deadlines by 40% across the executive team
Executive Assistant to Managing Partner
Wentworth & Associates · Chicago, IL · Jun 2019 - Feb 2022
- Supported the managing partner of a 90-person consulting firm, handling confidential client documents, billing coordination, and calendar management
- Coordinated domestic and international travel for 6-8 trips per month, managing last-minute changes with minimal disruption
- Drafted and proofread client-facing presentations, proposals, and correspondence, maintaining brand standards and tone
- Onboarded 3 new administrative staff members, developing a training guide that became the firm's standard onboarding resource
Administrative Coordinator
Lakefield Medical Center · Evanston, IL · Aug 2017 - May 2019
- Provided administrative support to the Director of Operations, managing scheduling, meeting preparation, and vendor communications
- Processed and tracked purchase orders totaling $350K annually, maintaining 100% compliance with internal approval workflows
- Organized monthly staff meetings for 45 employees, preparing agendas, minutes, and follow-up action items
Education
Bachelor of Arts in Communications — DePaul University, 2017
Skills
Administrative & Organizational: Complex calendar management, Travel coordination, Board meeting logistics, Expense reporting, Vendor management
Technology: Microsoft 365 (Outlook, Excel, PowerPoint, Teams), Google Workspace, Concur, Salesforce, Slack, Zoom
Communication: Executive correspondence, Presentation formatting, Cross-functional liaison, Confidential document handling
Certifications
Certified Administrative Professional (CAP) · Microsoft Office Specialist (Excel)
See how your resume scores against ATS systems
Check Your ATS Score Free →Why This Resume Works
Positions the role as strategic, not clerical. The summary and bullet points frame the candidate as someone who drives efficiency and manages complex operations, not someone who just answers phones. Phrases like 'primary liaison between the executive office and 14 department heads' show organizational influence.
Metrics that matter to hiring managers. Numbers like '98% on-time meeting start rate' and '22% travel cost reduction' are specific to what executives actually care about. These aren't vanity metrics; they directly reflect how well the candidate keeps things running.
Shows career progression within the same function. Moving from administrative coordinator to supporting a managing partner to supporting two C-suite executives tells a clear growth story. Each role layers on complexity and responsibility, which is exactly what senior EA positions require.
Technology section is practical, not padded. Instead of listing every app ever touched, the skills section focuses on the tools that executive assistants actually use daily. Concur for travel, Salesforce for CRM, and the full Microsoft 365 suite are all immediately recognizable to hiring managers in this space.
ATS Keywords for Executive Assistant Resumes
ATS systems scanning Executive Assistant applications look for these terms. The resume above weaves them in naturally rather than listing them outright.
Section-by-Section Writing Tips
Professional Summary
Lead with the level of executives you've supported and the environments you've worked in. 'Executive assistant with 6 years supporting C-suite leadership' immediately tells a recruiter your tier. Avoid soft descriptors like 'detail-oriented self-starter' without backing them up.
Experience Section
Structure bullets around scope and outcome: who you supported, what you managed, and what improved because of your work. Travel coordination, event planning, and stakeholder management all deserve their own bullets with specifics.
Skills Section
Group by function, not just tool names. 'Complex calendar management' is more informative than just listing 'Outlook.' Include the specific platforms your target companies use, which you can often find in job postings.
Education Section
A degree is helpful but rarely the deciding factor for EA roles. If you have relevant certifications like CAP or a Notary Public commission, list those prominently since they carry more weight in this field.
Common Executive Assistant Resume Mistakes
Hiring managers reviewing Executive Assistant resumes flag these problems repeatedly. Each one can knock your ATS score or land your application in the rejection pile.
- Describing the role as 'answering phones and filing' instead of highlighting strategic contributions and organizational impact
- Omitting the seniority level of executives supported, which is the single biggest signal of your experience tier
- Listing software names without context on how you used them (e.g., 'Excel' vs. 'Built executive dashboards in Excel tracking quarterly KPIs')
- Failing to mention confidentiality and discretion, which are non-negotiable requirements that hiring managers screen for
- Using a generic resume format when EA roles benefit from clean, polished formatting that demonstrates your attention to detail